The following information is being
provided to assist vendors in identifying those solicitations for which
they are best qualified to submit a bid or proposal. The information is not a substitute for the official procurement documents. All award decisions are based solely on the content of the official bid documents.
How can I find out about upcoming opportunities?
To reach as many potential suppliers, consultants, and contractors as
possible, Centro uses the following to publicize procurement
- Centro website (http://www.centro.org) for Current Procurement Opportunities
RFP, IFB, or IFQ documents must be requested from the Designated Contact listed on the advertised procurement project.
- Local Periodical Classifieds
Advertisements announcing procurement projects appear in The Post
Standard, CNY Vision, The Citizen, Rome Sentinel, Palladium Times, Utica
Observer Dispatch, and Minority Commerce.
- New York State Contract Reporter
Procurement solicitations that are anticipated to exceed $15,000
appear in the New York State Contract Reporter. For subscription
information, contact the New York State Contract Reporter at http://www.nyscr.com
How does the procurement process work?
Bids and proposals are solicited as follows (procurements in excess of $15,000 are advertised):
- Informal Quotations
For material and service purchases totaling less than $15,000,
Centro will telephone, e-mail, or fax potential sources to obtain a
quotation in lieu of taking out an advertisement.
- Invitation for Bid
An Invitation for Bid is used to obtain bids when a contract is
being competitively bid. Potential suppliers and contractors are
required to submit bids, which are opened at a public meeting (the
location, date, and time is specified in the Bid).
- Request for Proposal
Requests for Proposals are used when a contract is being
competitively negotiated. A selection committee evaluates submitted
proposals and, based on the selection criteria set forth in the RFP,
negotiates with the most qualified proposers before awarding a contract.
How are contract awards determined by the Central New York Regional Transportation Authority?
Procedures for awarding contracts differ depending on whether the
contract is based on an Informal Quotation, Invitation for Bid, or
Request for Proposal. Informal Quotation solicitations, Invitations for
Bid, and Purchase Orders are awarded to the lowest responsive and
responsible bidder. It is the responsibility of the Central New York
Regional Transportation Authority to determine whether or not the lowest
responsive bidder can responsibly fulfill the contract or purchase
order. Delivery, performance, quality, and ability to meet bid
specifications are all important considerations when evaluating a
bidder's level of responsiveness.
For contracts based on RFP's, a number
of criteria are considered. Pertinent experience, proven management
skills, qualified key personnel, ability to perform within given time
constraints, past performance, quality of previous bid documents,
demonstrated professionalism, and other criteria specific to each
contract may all become part of the negotiations that lead to the
awarding of a contract based on an RFP.
Please contact any Procurement /
Contracting representative listed in the Procurement Department Staff
Directory for assistance with specific questions not addressed here.